Notices
【Submission Required】To international students who will continue to study in the academic year 2025 (This information applies to all international students who hold a status of residence "STUDENT")
In this web page, you can find the important information regarding the documents and the web forms you are required to submit upcoming academic year (2025).If you will continue to study in the academic year (2025), please be sure to read this webpage carefully and submit them by the deadline.
Status of Residence・Contact Information Notification Form (Mandatory for all students)
You have been granted a status of residence "Student" by the regional immigration services bureau as a qualification to study and research at Doshisha University. The university must report your residence card information and whereabouts to the Immigration Bureau by the designated date. Therefore, if you do not submit your residence card and contact information, there is a possibility that your residence visa will be adversely affected. To avoid a such situation, please be sure to submit them via the web form below by the deadline.
Eligible Applicants
International students who will continue to study in the academic year 2025 (Not applicable to students of the Center for Global Education and Japanese Studies and students who are taking a leave of absence)
Submission deadline
By 5:00 p.m. JST. Friday, March 21, 2025
Submission document & web form
- Please download the "Residence Card Image Submission Format (Excel)".
- Please take pictures of your residence card (front-back both sides) and student ID card (front side only) and paste on the designated places of the submission format.
- Please access the web form below, enter your personal information: faculty or graduate school, contact information, address, and items on the residence card, and upload the “Residence Card Image Submission Format (Excel)”.
Notice
- In order to use the web form, the user ID and password issued by Doshisha University are required. If you don’t know your user ID and password, please contact to the Office of International Students.
- Please report that you don't have a residence card yet at first via the web form in case you cannot get it by the deadline because you cannot enter Japan or you have any other specific reason. After you enter Japan and get a new residence card, please take pictures of your residence card (front-back both sides) and student ID card (front side only) and paste on the designated places of the submission format and submit it via the web form.
Report Form Regarding Your Information During Taking a Leave of Absence (Mandatory for those who are taking a leave of absence)
If you are currently taking a leave of absence, please be sure to report your contact information, expected time of re-enrollment of Doshisha University and so on to the Office of International Students. Please make sure to submit the web form by the deadline.
Eligible Applicants
Students who are taking a leave of absence
Submission deadline
By 5:00 p.m. JST. Friday, March 21, 2025
Submission web form
Those who are currently taking a leave of absence are required to submit “Web Form Regarding Your Information During Taking a Leave of Absence” instead of submitting the “Residence Status / Contact Information Notification Web Form”.
Doshisha University International Student Scholarship Recommendation Request Form
If you are a regular international student and wish to be nominated for a scholarship requiring a university recommendation, you need to submit the “Scholarship Recommendation Request Form” via the web form.
Please note that if you fail to report the required information on your Status of Residence etc. via the “Status of Residence・Contact Information Notification Web Form” or "Report Form Regarding Your Information During Taking a Leave of Absence", your “Scholarship Recommendation Request Form” will be rejected.
Please be sure to check the document 【IMPORTANT】Regarding Submission of the “Doshisha University Self-Financed International Student Scholarship Recommendation Request Form” for more details.
Eligible applicants
You must be at least one of the following in order to submit “Scholarship Recommendation Request Form”.
- A regular student holding a “Student Visa” ※Students in double-degree programs with college student visas are among those considered regular students.
※Those who don't currently hold a “Student Visa” since you are unable to enter Japan due to the specific reason are also eligible for applying this as long as you are expected to hold it once you come to Japan.
- A regular student who was accepted to Doshisha University via the “Examination for International Students”.
※ If you have been already awarded an outside scholarship for the 2025–2026 academic year or are scheduled to receive an outside scholarship until your graduation, you are not eligible to be nominated, so submission of the “Request Form” is not required.
Submission deadline
By 5:00 p.m. JST. Monday, April 7, 2025
Submission document & web form
- Please download the "Scholarship Recommendation Request Form (Excel)".
- Please fill in the "Scholarship Recommendation Request Form (Excel)".
- Please access the web form below, enter your personal information: faculty or graduate school, contact information, and upload the "Scholarship Recommendation Request Form (Excel)".
Notice
- The “Scholarship Recommendation Request Form” is not an application form for any particular scholarship. Submission of the “Scholarship Recommendation Request Form” expresses that you would like to be nominated to a scholarship requiring a university recommendation (such as a JASSO scholarship). The “Scholarship Recommendation Request Form” is used as reference material when we select candidates for scholarships.
- If you are nominated, the OIS will contact you by phone or e-mail. The period of nomination varies by scholarship, so you may be contacted at any time during the year. Students who are not nominated will not be contacted.
- If you fail to submit the “Scholarship Recommendation Request Form” by the deadline, you will not be qualified to be nominated for any scholarships requiring a university recommendation during the 2025 academic year.
Other documents you need to check
Although you don't need to submit these documents below, please be sure to read them carefully.
- Procedure for Temporary Departure from Japan
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If you are planning to re-enter Japan within 1 year, you must present your residence card and ED card at departure and tell them that you are going to re-enter. Please be sure to check this document before you leave Japan temporarily.
- Forwarding Emails from Office 365
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In order to reduce the risk of missing e-mails, we highly recommend that you set forwarding e-mails which are delivered to your DU address to your private e-mail address. Please make sure to read this document if you have not completed this setting.
- Using the App of University Email
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We recommend you to use the smartphone app for using university email since there are less troubles comparing to forwarding emails. Please be sure to check this document if you have not used this smartphone app.
- Helpful Apps and Websites in the Event of Disaster
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Japan experiences many natural disasters. To stay safe, we recommend downloading useful apps and bookmarking websites about disaster preparedness.
| Contact |
Office of International Students (Imadegawa) TEL：+81-75-251-3257 Office of International Students (Kyotanabe) TEL：+81-774-65-7453 |
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