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Important Announcement: Orientation in March 2024, Placement Test and Others

We will upload the documents and information related to newly-enrolled students on this web page.
Please find the following subjects.

【Important】 Regarding documents you need to submit or report

In this page, you can find information regarding the documents you are required to submit or report to the Office of International Students. If you fail to submit these documents on time, you will lose your opportunity for application. Please be sure to check the detailed information on the following topics.

Status of Residence・Contact Information Confirmation Form【Mandatory for all students】

Updated January 31, 2024

You have been granted "Student" status by the regional immigration services bureau as a qualification to study and research at Doshisha University. The university must report your residence card information and whereabouts to the Immigration Bureau by the designated date. Therefore, if you do not submit your residence card and contact information, there is a possibility that your residence visa will be adversely affected. To avoid a such situation, please be sure to submit them via web form below by the deadline.

Eligible applicants

All international students who newly enrolled in April 2024 (Not applicable to students of the Center for Global Education and Japanese Studies)

Submission deadline

By 5 p.m JST. Friday, April 5, 2024

Submission document

Residence card image submission format

Submission web form

How to submit

  1. Please download the "Residence Card Image Submission Format (Excel)" mentioned above.
  2. Please take pictures of your residence card (front-back both sides) and student ID card (front side only) and paste on the designated places of the submission format.
  3. Please access the web form above, enter your personal information: faculty or graduate school, contact information, address, and items on the residence card, and upload the “Residence Card Image Submission Format (Excel)” above-referenced.

Notice

  • In order to use the web form, the user ID and password issued by Doshisha University are required. The log-in information will be notified you on Pre-enrollment Information website after April 1st. (Only for regular students) 
  • If you are a special students and don't know how to check your log-in information, please contact to the Office of International Students or the office of your faculty or graduate school.
  • Please report that you do not have a residence card yet via this web form if you are not in Japan yet and cannot submit the data of residence card by the deadline. After you enter Japan and get a new residence card, please take pictures of your residence card (front-back both sides) and student ID card (front side only) and paste on the designated places of the submission format and submit it to OIS via the web form.

Submission of the Doshisha University Self-Financed International Student Scholarship Recommendation Request Form

Updated January 31, 2024

If you are a self-financed regular international student and wish to be nominated for a scholarship requiring a university recommendation, you need to submit the “Scholarship Recommendation Request Form” via the web form. Please note that if you fail to report the required information on your Status of Residence etc. via the “Status of Residence・Contact Information Notification Web Form”, your “Scholarship Recommendation Request Form” will be rejected.

Eligible applicants

Newly-enrolled students in April 2024 AND you must be at least one of the following in order to apply

  1. A self-financed regular student holding a “Student Visa”
    ※Students in double-degree programs with college student visas are among those considered regular students.
    ※Those who don't currently hold a “Student Visa” since you are unable to enter Japan due to the specific reason are also eligible for applying this as long as you are expected to hold it once you come to Japan.
  2. A self-financed regular student who was accepted to Doshisha University via the “Examination for International Students”

※If you have been already awarded an outside scholarship for the 2024–2025 academic year or are scheduled to receive an outside scholarship until your graduation, you are not eligible to be nominated, so submission of the “Request Form” is not required.

Submission deadline

By 5 p.m JST. Friday, April 5, 2024

Details

【IMPORTANT】Regarding Submission of the “Doshisha University Self-Financed International Student Scholarship Recommendation Request Form”

Please be sure to read this document before you submit the “Scholarship Recommendation Request Form”.

Submission document

Scholarship Recommendation Request Form (Excel)

Submission web form

How to submit

  1. Please download the "Scholarship Recommendation Request Form (Excel)" mentioned above.
  2. Please fill in the "Scholarship Recommendation Request Form (Excel)".
  3. Please access the web form above, enter your personal information: faculty or graduate school, contact information, and upload the "Scholarship Recommendation Request Form (Excel)" above-referenced.

Notice

  • The “Scholarship Recommendation Request Form” is not an application form for any particular scholarship. Submission of the “Scholarship Recommendation Request Form” expresses that you would like to be nominated to a scholarship requiring a university recommendation (such as a JASSO scholarship). The “Scholarship Recommendation Request Form” is used as reference material when we select candidates for scholarships.
  • If you are nominated, the OIS will contact you by phone or e-mail. The period of nomination varies by scholarship, so you may be contacted at any time during the year. Students who are not nominated will not be contacted.
  • If you fail to submit the “Scholarship Recommendation Request Form” by the deadline, you will not be qualified to be nominated for any scholarships requiring a university recommendation during the 2024 academic year.
  • In order to use the web form, the user ID and password issued by Doshisha University are required. The log-in information will be notified you on Pre-enrollment Information website after April 1. (Only for regular students) 

Orientation for newly enrolled international students in the academic year 2024 (Spring semester)

Updated November 16, 2023

How to be held

Face to Face

Date

10 a.m. on March 26 (Tue), 2024
※Please be sure to arrive at 10 minutes before start.

About attendance【Mandatory for all students】

Please be sure to attend the orientation on March 26 (Tue) in principle. We will give you important information and documents.
You are required to submit the attendance form below, so please fill in the form and submit it by the deadline.

Attendance form

Deadline

5 p.m. on March 8 (Fri), 2024, JST

Notes

  • You will be required to enter “Applicant ID Number”when taking the test. The number is 12 digits and you can find it on the upper left of your “Notification of Acceptance.” (ADMISSION CERTIFICATE if you don't have).
  • If you cannot attend the orientation due to unavoidable circumstances, please be sure to check Orientation Materials after the orientation.

Venue

< Undergraduate/graduate students of [A](refer to below) >
Imadegawa Campus: Ryoshinkan bldg, Basement (Room: RY地1)

< Undergraduate/graduate students of [B](refer to below)>
Kyotanabe Campus: 1st floor of the Shigyokan bldg, International Community Lounge

    [A] School / Faculty / Graduate School / Institute in Imadegawa Campus
  • School / Graduate School of Theology
  • Faculty / Graduate School of Letters
  • Faculty / Graduate School of Social Studies
  • Faculty / Graduate School of Law
  • Faculty / Graduate School of Economics
  • Faculty / Graduate School of Commerce
  • Faculty of Policy Studies
  • Faculty of Global and Regional Studies
  • The Institute for the Liberal Arts
  • Graduate School of Policy and Management
  • Graduate school of Global Studies
  • Law school
  • Graduate school of Business
    [B] Faculty / Graduate School in Kyotanabe Campus
  • Faculty / Graduate School of Culture and Information Science
  • Faculty / Graduate School of and Science and Engineering
  • Faculty / Graduate School of Life and Medical Sciences
  • Faculty / Graduate School of Health and Sports Science
  • Faculty / Graduate School of Psychology
  • Faculty of Global Communications
  • Graduate School of Brain Science

Japanese Language Placement Test

Updated November 16, 2023

Online test will be conducted.

Schedule

From 10:00 a.m. on March 5 (Tue) to 9:00 a.m. March 8 (Fri) 2024 JST

  • Please be sure to complete taking the test during this period. Besides, it is not live streaming and you do not have to take it right after it begins. You can take it at your earliest convenience during this period.

Eligible students (Those who will enroll in 2024 spring semester)

Other than ILA students
Japanese Language Placement Test is necessary for the following newly enrolled international students who wish to take “Japanese Language and Culture Subjects for international students" AND are determined as “Required to Take Japanese Language Placement Test" on "The Japanese Level Determination Chart[PDF 94KB]", including both 【Regular students】and【Special students】.

ILA students
Students who wish to take either “Japanese Language and Culture Subjects for international students" or “Basic Japanese"

Test URL / ID

Regular students
Test URL will be posted on "The Pre-Enrollment Information Webpage" on Friday, March 1.
Test ID you will need to enter is "Pre-Enrollment ID", the same ID used to log in to the Pre-Enrollment Information Webpage.

Special students
Test URL/ ID will be sent on Friday, March 1 to the students’ personal e-mail address indicated on the admission application form.

Contact

Office of the Center for Global Education and Japanese Language
ji-nbn@mail.doshisha.ac.jp
TEL: 075-251-3240 (For an international call +81)

English Language Placement test (CASEC)

Updated November 16, 2023

Online test will be conducted.

Details

Details will be announced on the Pre-enrollment Information website from 10:00 a.m on March 1, 2024, so please be sure to check it.

Eligible Students

Undergraduate first-year students (Only regular students) *Except ILA students

Schedule

From 10:00 a.m. on March 5 (Tue) to 9:00 a.m. March 8 (Fri) 2024 JST

  • Please note that this schedule is subject to change.
  • Please be sure to complete taking the test during this period. Besides, it is not live streaming and you do not have to take it right after it begins. You can take it at your earliest convenience during this period.

How to take

Please refer to the Pre-enrollment Information website from March 1, 2024, 10:00 a.m.~.

Support service for newly enrolled international students in the academic year 2024 (Spring semester)

Updated January 31, 2024

Support service for Kyoto city ward office procedures

As a volunteer staff, current Doshisha students will help you for procedures of resident registration, national health insurance and national pension.
*This support service is only available for Kyoto city ward offices. If you're a beginner of Japanese and need help for the procedures at Kyoto city ward office, please apply from here. Please see blew for more details.

Contents

Current students will support you to write application documents of resident registration, national health insurance and national pension and help you at Kyoto city ward office.

Date and Time

March 27th (Wed), 2024

Please choose the time from the list below. It takes about 2 to 3 hours. *It will vary depending on the situation.

  1. Start from 9:30 a.m. to 12:30 p.m.
  2. Start from 1:45 p.m. to 4:45 p.m.

Application Deadline / How to apply / Place of this service

Once further details have been decided, we will announce them on this web page.

Application Requirements

  1. Only for newly enrolled Doshisha students in this spring semester in 2024
  2. Your Japanese must not be fluent enough to complete the ward office procedures by yourself.
  3. Your Doshisha student ID and password will be given to you from Doshisha university around the day of your entrance ceremony. Please make sure you remember them for this support service.

Support service to open a JP bank account

As a volunteer staff, current Doshisha students will help you to open your JP bank account. Staff of JP bank account and post office will also join this service to help you. If you're a beginner of Japanese and need help to open a bank account, please apply from here. Please see blew for more details.

Contents

Current students will support to write an application form to open a JP-Post bank account.

Date and Time

March 28th (Thu), 2024
Please choose the time from the list below.The number of participants will be limited in each session, so they'll be picked on a first-come-first-served basis. We'll put Japanese beginners first.

  1. Start from 9:30 a.m. to 10:30 a.m. (12 students)
  2. Start from 10:30 a.m. to 11:30 a.m. (12 students)
  3. Start from 11:30 a.m. to 12:30 p.m. (12 students)
  4. Start from 1:30 p.m. to 2:30 p.m. (5 students)
  5. Start from 2:30 p.m. to 3:30 p.m. (5 students)

Application Deadline / How to Apply / Place of this service

Once further details have been decided, we will announce them on this web page.

Application Requirements

  1. Only for newly enrolled Doshisha students in this spring semester in 2024
  2. Your Japanese must not be fluent enough to open a bank account by yourself.
  3. Your Doshisha student ID and password will be given to you from Doshisha university around the day of your entrance ceremony. Please make sure you remember them for this support service.

Convocation Ceremony

Regarding riding a bicycle

Important notice for riding a bicycle in Japan

  • In Japan, the number of cases that caused by the inappropriate bicycle manner of students have been increasing. Please get information about the proper rules and manner riding a bicycle in Japan, and prevent an accident. Kyoto Police:Rules and Penalties on Riding Bicycle
  • With the Kyoto prefectural ordinance on the promotion of safe cycling, cyclists or their parent /guardian are required to take out accident insurance. Threfore, if you have a bicycle and ride it in Kyoto, you are required to take out the insurance. Apply it at the shop you bought a bicycle or insurance company. Doshisha Enterprise Inc. (e-hoken@doshisha-ep.co.jp Phone:075-251-3037) also provides this insurance.

How to commute by a bicycle

Students who wish to commute to the Imadegawa/Kyotanabe campus by bicycle are required to take a course on cycling manners to be offered at each campus.

    How to take the Bicycle Safety Class
  1. Search for the keyword "Bicycle Safety Class" or "自転車運転マナー講習会" on the university website and you can see the application method etc.on the page. Please submit the "Application Form for Bicycle Safety Class."
  2. The video of the Bicycle Safety Class will be sent to your university e-mail address after the application deadline for the period you have submitted application.
  3. After watching the video, fill in the required items on the "Application Form for the Certificate of Attendance of the Bicycle Safety Class."
  4. You will receive at your university e-mail address at a later date the Certificate of Attendance of the Bicycle Safety Class, which you will need in order to receive the bicycle entry permission sticker that enables you to bring your bicycle inside the campus. The e-mail will also include instructions on how to receive the bicycle entry permission sticker.
  5. Regarding Bicycle Safety Class

Please ask “Department of Student Support Services" at your campus if you have any questions.
Imadegawa  TEL:075-251-3270 ji-gakse@mail.doshisha.ac.jp
Kyotanabe TEL:0774-65-7410 jt-shien@mail.doshisha.ac.jp

Orientation Materials

These orientation materials are for those who enrolled in September 2023.

Updated September 12, 2023

Handbook for International Students

Submissions via Webform (report of your current staus and contact information / application for scholarship)

Things to do after arrival

Schedule of distribution of registration documents and registration guidance of faculties & graduate schools

Important notice from the Japanese government about studying in Japan

The National Health Insurance Guidebook(By Kyoto City)

NOTE for Temporary Departure:ED Card for Re-entrants

Note for temporary departure[PDF 263KB]
【Attention】 The procedures of request of intention to re-enter Japan for foreign nationals with status of residence currently residing in Japan is subject to change depends on the situation of spread of COVID-19. Please check the following website and get latest information when you leave Japan with request of re-enter.
Reference:Website of Immigration Services Agency of Japan

Permission to Engage in Activity other than that Permitted under the Status of Residence Previously Granted

How to forward e-mails with Office 365

Smartphone App for using university email

Information of Convocation Ceremony

Welcome Events for New International Students

International Peer Support Program

Support service

About SIED (Student Staff for Intercultural Events at Doshisha) and Intercultural Events

Procedures at Kyoto City Ward office or a Kyotanabe City Office

Guidance for opening Japan Post Bank

Kyoto Safety Navi; To ride a bicycle in Kyoto

Comprehensive Insurance for Student Lives Coupled with Gakkensai

It says the deadline is "March 31,2023", but the deadline for the fall semester is September 29, 2023. You can still apply after this date, however, compensation will start from the following day of the payment date in case of a late payment.

For Prevention of Campus Harassment

Message from the Counseling Center

Placement Guide book for International Students from Career Center

Japan Life Information

Support for Challenged Students

Annoucement from Doshisha CO-OP

You can get the information of the announcement of mobile phone for international students below.
Doshisha CO-OP

Doshisha University Library eBooks