Doshisha University Office of International Students

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Announcement : Orientation, Placement test and others

We will uploade the documents and information related to newly-enrolled student on this web page. Please find the following subjects.
Regarding documents you need to submit or report Updated! Sep. 1
Regarding Submission of the Doshisha University Self-Financed International Student Scholarship Applicant Registration Form Updated! Sep. 1
Orientation (For those who will newly enroll in 2021 Fall) Updated! Sep. 27
Japanese Language Placement test
English Language Placement test (CASEC)
Commencement and Convocation Ceremony
Information of riding a bicycle in Japan

【Important】 Regarding documents you need to submit or report

In this page, you can find information regarding the documents you are required to submit or report to Office of International Students. If you fail to submit these documents on time, you will lose your opportunity for application. Please be sure to check the detailed information on the following topics.

Status of Residence・Contact Information Confirmation Form【Mandatory for all students】

Updated September 1, 2021

Newly enrolled students are required to report the status of residence and contact information via web form according to the following procedures.

Eligible Applicants

All international students who newly enrolled in September 2021
(Not applicable to CGE/NICHIBUN)

Submission deadline

September 24, 2021 (Friday) 17:00 JST

Notice

  • In order to use the web form, the user ID and password issued by Doshisha University are required. The log-in information will be notified you by the office of your faculty or graduate school after enrollment or around the middle of September. If you don't know how to check your log-in information, please contact the Office of International Students or the office of your faculty or graduate school.
  • Please report that you do not have a residence card yet via this web form if you are not in Japan yet. Please submit the information of your residence card to us after you come to Japan.

Submission document

Residence Card image submission Format

How to submit

  1. Download the「Residence Card image submission Format」above-referenced.
  2. Take pictures of your residence card (front-back both sides) and student ID card (front side only) and paste on the designated places of the submission format.
  3. Access the “Notification Web Form”, enter your personal information: faculty or graduate school, contact information, address, and items on the residence card, and upload the “Residence Card Image Submission Format” .

"Status of Residence・Contact Information ” Notification Web Form

”Status of Residence・Contact Information ” Notification Web Form

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Submission of the “Doshisha University Self-Financed International Student Scholarship Applicant Registration Form(Only newly-enrolled students)”

Updated September 1, 2021

If you are a self-financed regular international student and wish to be nominated for a scholarship requiring a university recommendation, you need to submit the “Registration Form” via the web form on the OIS website.
Please note that if you fail to report the required information on your Status of Residence etc. via the “Status of Residence / Contact Information Notification Web Form”, your “Registration Form” will be rejected.
Please be sure to check the document the title of whichRegarding Submission of the Registration Form[PDF 330KB] for more detail.

Eligible Applicants

Newly-enrolled students in Fall 2021
Also, you must be at least one of the following in order to apply:
(1)A self-financed regular student holding a “Student Visa” (students in double-degree programs with college student visas are among those considered regular students)
*Those who don't currently hold a “Student Visa” since you are unable to enter Japan due to the entry restriction are also eligible for applying this as long as you are expected to hold it once you come to Japan.
or
(2)A self-financed regular student who was accepted to Doshisha University via the “Examination for International Students”
If you have been already awarded an outside scholarship for the 2021–2022 academic year or are scheduled to receive an outside scholarship until your graduation, you are not eligible to be nominated, so submission of the “Registration Form” is not required.

Submission Deadline

September 24, 2021 (Friday) 17:00 JST

Submission document

Scholarship Applicant Registration Form (Excel)[Excel 38KB]

How to submit

Access the following web form, type your faculty or graduate school etc., and upload the “Scholarship Applicant Registration Form (Excel)”.
Scholarship Applicant Registration Form Submission Web Form

<NOTE>In order to use the web form, the user ID and password issued by Doshisha University are required. The log-in information will be notified you by the office of your faculty or graduate school after enrollment or around the middle of September.
If you don't know how to check your log-in information, please contact the Office of International Students or the office of your faculty or graduate school.


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Orientation for newly-enrolled international students in the academic year 2021 (Fall semester)

How to be held

Online 
Not real-time live streaming
We are distribute the materials and information for orientation on this web page.
Please click Important materials for newly enrolled international students 2021 spring* Sep 17 New!
For your information
We distribute the printed materials which are uploaded on this page as well. You can pick the explanatory materials at our office. Please note the quantity prepared is limited.
  • HOUR
9:00a.m. to 17:00p.m. *Closed between 11:30 a.m. to 12:30p.m. *Except weekends and holidays
  • PLACE
Imadegawa Campus:Fusokan 1F, Room F103
Kyotanabe Campus:Shigyokan 1F, Office of International Students

Orientation Video * Sep 17 New!

Office of International Students

Please watch OIS Orientation Video .
Orientation Fall 2021

CounselingCenter

Carrer Center

  1. Career Center Freshman Orientation for International Students
    *In order to use the web form, the user ID and password issued by Doshisha University are required.
  2. Career Plan Survey for International Students (2021.9)
    *Answering the survey is not mandatory.

Schedule

On and after 10:00 a.m. on Friday September 17th, 2021
Please check information promptly. Besides, this is not live streaming and you do not have to access this web page right after it is uploaded. You can check information at your earliest convenience.

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Japanese Language Placement Test

Updated September 1,2021
Online test will be conducted.
The test period is over. Please contact the office of your faculty of graduate school immediately if you forget to take this test but still wish to take.

Schedule

From 10:00 a.m. on August 30th (Mon) to 9:00 a.m. September 1st (Wed) 2021
  • Please be sure to complete taking the test during this period. Besides, it is not live streaming and you do not have to take it right after it begins. You can take it at your earliest convenience during this period.

Eligible students (Those who enroll in Fall semester 2021)

-Other than ILA students
Japanese Language Placement Test is necessary for the following newly enrolled international students who wish to take “Japanese Language and Culture Subjects for international students" and are determined as “Required to Take Japanese Language Placement Test" on "The Japanese Level Determination Chart[PDF 438KB]".
-ILA students
Students who wish to take either “Japanese Language and Culture Subjects for international students" or “Basic Japanese"

How to take

Please access to CJLC web site, and click the banner “Undergraduate/Graduate school International Students" , then you can find the Exam URL. You will be required to log in upon clicking to the page from the banner. Please check the user ID and password on the announcement distributed to newly-enrolled students individually.
 *If the security warning screen is displayed when accessing the site, please see Security Warning (CJLC website)[PDF 234KB].

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English Language Placement test (CASEC)

The test period for those who newly enrolled in April 2021 is over.

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Commencement and Convocation Ceremony

Please check the detailed infromatioin on Doshisha University web site「"Commencement and Convocation Ceremony"

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Regarding riding a bicycle

Important notice for riding a bicycle in Japan

  • In Japan, the number of cases that caused by the inappropriate bicycle manner of students have been increasing. Please get information about the proper rules and manner riding a bicycle in Japan, and prevent an accident. Kyoto Police:Rules and Penalties on Riding Bicycle
  • With the Kyoto prefectural ordinance on the promotion of safe cycling, cyclists or their parent /guardian are required to take out accident insurance. Threfore, if you have a bicycle and ride it in Kyoto, you are required to take out the insurance. Apply it at the shop you bought a bicycle or insurance company. Doshisha Enterprise Inc. (e-hoken@doshisha-ep.co.jp Phone:075-251-3037) also provides this insurance.

How to commute by a bicycle

Students who wish to commute to the Imadegawa/Kyotanabe campus by bicycle are required to take a course on cycling manners to be offered at each campus.
How to take the Bicycle Safety Class
  1. Search for the keyword "Bicycle Safety Class" or "自転車運転マナー講習会" on the university website and you can see the application method etc.on the page. Please submit the "Application Form for Bicycle Safety Class."
  2. The video of the Bicycle Safety Class will be sent to your university e-mail address after the application deadline for the period you have submitted application.
  3. After watching the video, fill in the required items on the "Application Form for the Certificate of Attendance of the Bicycle Safety Class."
  4. You will receive at your university e-mail address at a later date the Certificate of Attendance of the Bicycle Safety Class, which you will need in order to receive the bicycle entry permission sticker that enables you to bring your bicycle inside the campus. The e-mail will also include instructions on how to receive the bicycle entry permission sticker.

Please ask “Department of Student Support Services" at your campus if you have any questions.
Imadegawa  TEL:075-251-3270 ji-gakse@mail.doshisha.ac.jp
Kyotanabe TEL:0774-65-7410 jt-shien@mail.doshisha.ac.jp

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Orientation Materials


Last Update September 27, 2021
Dear Newly-enrolled International Students,
Please download the following orientation materials and read them carefully.

Schedule of distribution of registration documents and registration guidance of faculties & graduate schools
Schedule of distribution of registration documents [PDF 561KB]

Handbook for International Students
(English Ver.)
(Chinese Ver.)
(Korean Ver.)

The National Health Insurance Guidebook(BY City of Kyoto)
(日本語版・English Ver.・Chinese Ver.・Korean Ver.)

Kyoto City National Health Insurance Subsidies for the Privately Financed International Students *Except MEXT Scholarship Student
How to apply[PDF 1.2MB]
Announcement[PDF 564KB]

NOTE for Temporary Departure:ED Card for Re-entrants (English Ver.)

【Attention】 The procedures of request of intention to re-enter Japan for foreign nationals with status of residence currently residing in Japan is subject to change depends on the situation of spread of COVID-19. Please check the following website and get latest information when you leave Japan with request of re-enter.
Reference:Website of Immigration Services Agency of Japan

Permission to Engage in Activity other than that Permitted under the Status of Residence Previously Granted
Notice[PDF 896KB]
How to apply[PDF 215KB]
Certificate of Employment[PDF 85KB]

About SIED (Student Staff for Intercultural Events at Doshisha)
SIED[PDF 658KB]

International Peer Support ProgramPeer Support[PDF 971KB]

For Prevention of Campus Harassment (English site.)

Message from the Counseling Center
Message from Counseling Center[PDF 416KB]

Do,CARE ”Student Support Services Center Support System for Challenged”
(English Ver.)

Kyoto Safety Navi; To ride a bicycle in Kyoto
(日本語版・English Ver.), (日本語版・Chinese Ver.)

Comprehensive Insurance for Student Lives Coupled with Gakkensai

Although the deadline printed on the pamphlet is March 31th, the actucal deadline is September 30th. You can still apply after this date, however, compensation will start from the following day of the payment date in case of a late payment.

Useful Japan Life InformationJapan Life Information[PDF 202KB]

Announcement form Career center

Placement Guide book for International Students from Career Center

(日本語版),  (English Ver.)
(Chinese Ver.),  (Korean Ver.)

DO NOT miss important e-mails from Doshisha (English Ver.)

How to use Smartphone App for using university email (JP/ ENG Ver.)

Procedures at Kyoto City Ward office or a Kyotanabe City Office

  1. For residents of Kyoto City:Procedures at a ward office of Kyoto city(日本語版・English Ver.)[PDF 821KB]
  2. For Residents of Kyotanabe City: Procedure at Kyotanabe City Office (日本語版・English Ver.)[PDF 733KB]
  3. How to fill in the resident registration application form(日本語版・English Ver.)[PDF 962KB]
  4. How to fill in the National Health Insurance application form(日本語版・English Ver.)[PDF 1.2MB]
  5. Kyoto city ward offices MAP(日本語版・English Ver.)[PDF 643KB]

Guidance for opening Japan Post Bank

  1. How to open a Japan Post Bank account (日本語版・English Ver.)[PDF 1.1MB]
  2. How to fill out online application form (日本語版・English Ver.)[PDF 670KB]
  3. How to fill out document(日本語版・English Ver.)[PDF 3.7MB]
  4. List of Post Office(日本語版・English Ver.)[PDF 1.3MB]
  5. Explanation Materials from Japan Post(English Ver.)[PDF 2.8MB]
  6. How to use account(日本語版・English Ver.)[PDF 591KB]
  7. Japan Post and My number(日本語版・English Ver.)[PDF 813KB]

Links and Information related to the Novel Coronavirus InfectionEnglish Ver.[PDF 1.3MB]

Important notice from the Japanese government about studying in Japan(日本語版・English Ver.)[PDF 368KB]

Annoucement from Doshisha CO-OP Updated! Sep. 27

For International Students; Announcement of Mobile phone

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