Status of Residence・Contact Information Confirmation Form【Mandatory for all students】

You have been granted "Student" status by the regional immigration services bureau as a qualification to study and research at Doshisha University. The university must report your residence card information and whereabouts to the Immigration Bureau by the designated date. Therefore, if you do not submit your residence card and contact information, there is a possibility that your residence visa will be affected. To avoid a such situation, please be sure to submit them via web form below by the deadline.

Eligible Applicants

All international students who newly enrolled in April 2023 (Not applicable to CGE/NICHIBUN)

Submission deadline

April 5th, 2023 (Wednesday) 5:00 p.m. JST

Note

• In order to use the web form, the user ID and password issued by Doshisha University are required. The log-in information will be notified you on Pre-enrollment Information website after April 1st. (Only for regular students)
  If you are a special students and don't know how to check your log-in information, please contact to the Office of International Students or the office of your faculty or graduate school.
• Please report that you do not have a residence card yet via this web form if you are not in Japan yet and cannot submit the data of residence card by the deadline. After you enter Japan and get a new residence card, please take pictures of your residence card (front-back both sides) and student ID card (front side only) and paste on the designated places of the submission format below and submit it to OIS （ji-ois@mail.doshisha.ac.jp） via email.

Submission document

In order to download the document, the user ID and password issued by Doshisha University are required.
Residence Card image submission Format

How to submit

1. Download the "Residence Card image submission Format" above-referenced.
2. Take pictures of your residence card (front-back both sides) and student ID card (front side only) and paste on the designated places of the submission format.
3. Access the “Notification Web Form”, enter your personal information: faculty or graduate school, contact information, address, and items on the residence card, and upload the “Residence Card Image Submission Format” .

"Status of Residence・Contact Information ” Notification Web Form

You will be able to access the webform from April 1.
”Status of Residence・Contact Information ” Notification Web Form

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Submission of the “Doshisha University Self-Financed International Student Scholarship Applicant Registration Form

If you are a self-financed regular international student and wish to be nominated for a scholarship requiring a university recommendation, you need to submit the “Registration Form” via the web form on the OIS website.
Please note that if you fail to report the required information on your Status of Residence etc. via the “Status of Residence / Contact Information Notification Web Form”, your “Registration Form” will be rejected.
Please be sure to check Regarding Submission of the Registration Form［PDF 136KB］ for more detail.

Eligible Applicants

Newly-enrolled students in April 2023
Also, you must be at least one of the following in order to apply:
(1)A self-financed regular student holding a “Student Visa” (students in double-degree programs with college student visas are among those considered regular students)
*Those who don't currently hold a “Student Visa” since you are unable to enter Japan due to the entry restriction are also eligible for applying this as long as you are expected to hold it once you come to Japan.
or
(2)A self-financed regular student who was accepted to Doshisha University via the “Examination for International Students”
If you have been already awarded an outside scholarship for the 2023–2024 academic year or are scheduled to receive an outside scholarship until your graduation, you are not eligible to be nominated, so submission of the “Registration Form” is not required.

Submission Deadline

April 5th, 2023 (Wednesday) 5:00 p.m. JST

Submission document

Scholarship Applicant Registration Form (Excel)

How to submit

Access the following web form, type your faculty or graduate school etc., and upload the “Scholarship Applicant Registration Form (Excel)”.

You will be able to access this web form from April 1.
Scholarship Applicant Registration Form Submission Web Form

Note

• In order to use the web form, the user ID and password issued by Doshisha University are required. The log-in information will be notified you on Pre-enrollment Information website after April 1. (Only for regular students)
  If you are a special students and don't know how to check your log-in information, please contact to the Office of International Students or the office of your faculty or graduate school.

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Orientation for newly-enrolled international students in the academic year 2023 (Spring semester)

How to be held

Face to Face
※There will be no real time live streaming.
※These contents are subject to change due to the influence of COVID-19. The latest information will be uploaded on this web page mainly, please check here regularly.

Date

10 a.m. ~Thursday, March 23, 2023
※Please be sure to arrive at 10 minutes before start.

About attendance【Mandatory for all students】

Please be sure to attend the orientation on Thursday, March 23 in principle. We will give you important information and documents.
You are required to submit the attendance form below, so please fill in the form and submit it by the deadline.

Attendance form

2023 Spring Orientation Attendance web form　

Deadline

Wednesday, March 1, 2023, 5 p.m. JST
We have stopped accepting the web form.

Notes

• You will be required to enter “Applicant ID Number”when taking the test. The number is 12 digit and you can find it on the upper left of your “Notification of Acceptance.” (ADMISSION CERTIFICATE if you don't have).
• If you cannot attend the orientation due to unavoidable circumstances, please be sure to check Orientation Materials after the orientation.

Venue

< Undergraduate/graduate students of [A](refer to below) >
Imadegawa Campus: Ryoshinkan bldg. Basement (Room: RY地1)

< Undergraduate/graduate students of [B](refer to below)>
Kyotanabe Campus： Shigyokan bldg. 1F (Room: International Community Lounge)

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Japanese Language Placement Test

Online test will be conducted.

Schedule

From 10:00 a.m. on March 6th (Mon) to 9:00a.m. March 9th (Thu) 2023 JST
The test period is over

• Please be sure to complete taking the test during this period. Besides, it is not live streaming and you do not have to take it right after it begins. You can take it at your earliest convenience during this period.

Eligible students (Those who will enroll in 2023 spring semester)

Other than ILA students
Japanese Language Placement Test is necessary for the following newly enrolled international students who wish to take “Japanese Language and Culture Subjects for international students" and are determined as “Required to Take Japanese Language Placement Test" on "The Japanese Level Determination Chart［PDF 94KB］", including both 【Regular students】and【Special students】.

ILA students
Students who wish to take either “Japanese Language and Culture Subjects for international students" or “Basic Japanese"

Exam URL/ ID

Regular students
Exam URL will be posted on “The Pre-Enrollment Information Website” on Wednesday, March 1. Exam ID you will need to enter is “Pre-Enrollment ID”, the same ID used to log in to the Pre-Enrollment Information Website.
Special students
Exam URL/ ID will be sent on Wednesday, March 1 to the students’ personal e-mail address indicated on the admission application form.

Contact

Office of the Center for Global Education and Japanese Language (Office of CGE and CJLC)
ji-nbn@mail.doshisha.ac.jp
TEL: 075-251-3240 (For an international call +81)

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English Language Placement test (CASEC)

All first-year undergraduate students (except ILA students) are required to take English Language Placement test before enrollment.
The test will be conducted online.

Eligible Students

Undergraduate first-year students (Only regular students) *Except ILA students

Schedule

From 10:00 a.m. on March 17th (Fri) to 10:00 a.m. on March 30th (Thu) 2023 JST

• Please note that this schedule is subject to change.
• Please be sure to complete taking the test during this period. Besides, it is not live streaming and you do not have to take it right after it begins. You can take it at your earliest convenience during this period.

Details

The details of the test information will be announced on Pre-Enrollment Information Website from March 1st (Wed). Please be sure to check it.

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Support service for newly-enrolled international students in the academic year 2023 (Spring semester)

Support service for Kyoto city ward office procedures

As a volunteer staff, current Doshisha students will help you for procedures of resident registration, national health insurance and national pension.

*This support service is only available for Kyoto city ward offices.
If you're a beginner of Japanese and need help for the procedures at Kyoto city ward office, please apply from here.
Please see blew and Support Service for international students 2023 Spring［PDF 480KB］ for the details.

Contents

Current students will support you to write application documents of resident registration, national health insurance and national pension and help you at Kyoto city ward office.

Date and Time of This Service

March 24th (Fri.)
Please choose the time from the list below. It takes about 2 to 3 hours.　
*It will vary depending on the situation.

1. START FROM 9:30 a.m. TO 12:30 p.m.
2. START FROM 1:30 p.m. TO 4:30 p.m.

Place

Classroom F103, 1st floor of Fusokan, Imadegawa campus

Application Deadline

March 23rd (Thu.) 5 p.m., 2023

How to apply

Please apply via webform below.
Webform for the procedure at ward office

Application Requirements

1. Only for newly enrolled Doshisha students in this spring semester in 2023
2. Your Japanese must not be fluent enough to complete the ward office procedures by yourself.
3. Please don't break the rules of our measures against the corona virus.
4. Your Doshisha student ID and password will be given to you from Doshisha university around the day of your entrance ceremony. Please make sure you remember them for this support service.

Support service to open a JP bank account

As a volunteer staff, current Doshisha students will help you to open your JP bank account. Staff of JP bank account and post office will also join this service to help you.
If you're a beginner of Japanese and need help to open a bank account, please apply from here. Please see blew and Support Service for international students 2023 Spring［PDF 480KB］ for the details.

Contents

Current students will support to open a bank account with an application (or write an application form)

Date and Time of This Service

March 29th (Wed.)
Please choose the time from the list below.
The number of participants will be limited in each session, so they'll be picked by lottery.
We'll put Japanese beginners first.

1. MEET UP AT 9:30 a.m. Start from 9:30 a.m. to 10:15 a.m. (15 students)
2. MEET UP AT 10:30 a.m. Start from 10:30 a.m. to 11:15 a.m. (15 students)
3. MEET UP AT 11:30 a.m. Start from 11:30 a.m. to 12:15 p.m. (15 students)
4. MEET UP AT 1:30 p.m. Start from 1:30 p.m. to 2:15 p.m. (5 students)
5. MEET UP AT 2:30 p.m. Start from 2:30 p.m. to 3:15 p.m. (5 students)

Place

Classroom F103, 1st floor of Fusokan, Imadegawa campus

Application Deadline

March 23rd (Thu.) 5:00 p.m., 2023

How to apply

Please apply via webform below.
Webform for support to open a bank

Application Requirements

1. Only for newly enrolled Doshisha students in this spring semester in 2023
2. Your Japanese must not be fluent enough to open a bank account by yourself.
3. Please don't break the rules of our measures against the corona virus.
4. Your Doshisha student ID and password will be given to you from Doshisha university around the day of your entrance ceremony. Please make sure you remember them for this support service.

Convocation Ceremony

Please check the detailed infromatioin on Doshisha University web site「"Commencement and Convocation Ceremony"

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Regarding riding a bicycle

Important notice for riding a bicycle in Japan

• In Japan, the number of cases that caused by the inappropriate bicycle manner of students have been increasing. Please get information about the proper rules and manner riding a bicycle in Japan, and prevent an accident. Kyoto Police:Rules and Penalties on Riding Bicycle
• With the Kyoto prefectural ordinance on the promotion of safe cycling, cyclists or their parent /guardian are required to take out accident insurance. Threfore, if you have a bicycle and ride it in Kyoto, you are required to take out the insurance. Apply it at the shop you bought a bicycle or insurance company. Doshisha Enterprise Inc. (e-hoken@doshisha-ep.co.jp Phone:075-251-3037) also provides this insurance.

How to commute by a bicycle

Students who wish to commute to the Imadegawa/Kyotanabe campus by bicycle are required to take a course on cycling manners to be offered at each campus.

Please ask “Department of Student Support Services" at your campus if you have any questions.
Imadegawa 　TEL：075-251-3270　ji-gakse@mail.doshisha.ac.jp
Kyotanabe　TEL：0774-65-7410　jt-shien@mail.doshisha.ac.jp

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Orientation Materials

Dear newly-enrolled international students
Please download the following orientation materials and read them carefully

Handbook for International Students
English Ver.［PDF 6.8MB］
Chinese Ver. & Korean Ver.

Information of Convocation CeremonyInformation of Convocation Ceremony［PDF 164KB］

Schedule of distribution of registration documents and registration guidance of faculties & graduate schools
Schedule of distribution of registration documents ［PDF 118KB］

The National Health Insurance Guidebook(BY City of Kyoto)
（日本語版・English Ver.・Chinese Ver.・Korean Ver.）

Submissions via Webform (report of your current staus and contact information / application for scholarship) Procedures required submission or report［PDF 221KB］

NOTE for Temporary Departure：ED Card for Re-entrants Note for temporary departure［PDF 290KB］

【Attention】 The procedures of request of intention to re-enter Japan for foreign nationals with status of residence currently residing in Japan is subject to change depends on the situation of spread of COVID-19. Please check the following website and get latest information when you leave Japan with request of re-enter.
Reference:Website of Immigration Services Agency of Japan

Permission to Engage in Activity other than that Permitted under the Status of Residence Previously Granted
How to apply［PDF 318KB］
Notice［PDF 168KB］
Certificate of Employment［PDF 78KB］

About SIED (Student Staff for Intercultural Events at Doshisha) and Intercultural Events
SIED (Japanese Ver.・English Ver.)［PDF 721KB］

International Peer Support ProgramPeer Support (Japanese Ver.・English Ver.)［PDF 933KB］

Support service Support service (Japanese Ver.・English Ver.)［PDF 480KB］

Welcome Events for New International StudentsWelcome Events 2023 Spring (Japanese Ver.・English Ver.)［PDF 1.1MB］

＜Only Kyotanabe Campus＞SIED Needs Volunteers in KyotanabeSpeak Up Information［PDF 316KB］

For Prevention of Campus Harassment （Japanese site.）

You can download the English brochure of prevention of campus harassment.

Message from the Counseling Center
Message from Counseling Center［PDF 203KB］

Support for Challenged Students
Doshisha Univerisity website

Kyoto Safety Navi; To ride a bicycle in Kyoto
（Japanese Ver.・English Ver.）, （Japanese Ver.・Chinese Ver.）

Comprehensive Insurance for Student Lives Coupled with Gakkensai

It says the deadline is "March 31,2023", but you can still apply after this date, however, compensation will start from the following day of the payment date in case of a late payment.

Placement Guide book for International Students from Career Center

（Japanese Ver.）,　　（English Ver.）
（Chinese Ver.）,　　（Korean Ver.）

Japan Life InformationJapan Life Information［PDF 168KB］

How to forward e-mails with Office 365How to forward e-mails with Office 365［PDF 417KB］

Smartphone App for using university emailSmartphone App for using university email［PDF 313KB］

Procedures at Kyoto City Ward office or a Kyotanabe City Office

1. For residents of Kyoto City:Procedures at a ward office of Kyoto city(Japanese Ver.・English Ver.)［PDF 817KB］
2. For Residents of Kyotanabe City: Procedure at Kyotanabe City Office (Japanese Ver.・English Ver.)［PDF 819KB］
3. How to fill in the resident registration application form(Japanese Ver.・English Ver.)［PDF 970KB］
4. How to fill in the National Health Insurance application form(Japanese Ver.・English Ver.)［PDF 1.2MB］
5. Kyoto city ward offices MAP(Japanese Ver.・English Ver.)［PDF 707KB］

Guidance for opening Japan Post Bank

1. JP Post Bank App Flyer (English Ver.)［PDF 200KB］
2. How to open a JP post bank account with an application (English Ver.)［PDF 5.9MB］
3. How to fill out online application form (English Ver.)［PDF 829KB］
4. How to fill out document(Japanese Ver.・English Ver.)［PDF 3.7MB］
5. List of Post Office(Japanese Ver.・English Ver.)［PDF 1.3MB］
6. Explanation Materials from Japan Post(English Ver.)［PDF 2.8MB］
7. How to use account(Japanese Ver.・English Ver.)［PDF 591KB］
8. JP Post Bank and My number(Japanese Ver.・English Ver.)［PDF 668KB］

Regarding the information of COVID-19Regarding the information of COVID-19［PDF 218KB］

Important notice from the Japanese government about studying in Japan(Japanese Ver.・English Ver.)［PDF 244KB］

Annoucement from Doshisha CO-OP

You can get the information of the announcement of mobile phone for international students below.
Doshisha CO-OP

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