Doshisha University Office of International Students

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  3. Regarding the application procedures for extension / change of residence status

Regarding the application procedures for extension / change of residence status

Updated Mar. 19, 2020
We would like to inform that we have made changes to the application procedures of “Extension/Change of Residence status” at the OIS counter in order to prevent the further spread of COVID-19 infections.
This will be implemented from March 23 and continue for the time being.

【Extension of Period of Stay】

https://ois.doshisha.ac.jp/en/visa/current.html
Prepare all the required documents which are listed as “Documents required for application for Extension of Period of Stay ” on the URL above and send them by E-MAIL to OIS. All documents should be sent either as a PDF file or as a JPG or PNG image files. OIS will check your documents and let you know what to do next by the reply.

※ There is no need to attach your photo to the document at this time.
※ If your latest “Course registration check sheet” cannot be downloaded from the DUET system yet, you can submit
  it to OIS later. Make sure to let us know the situation by email.
※ During March and April, the counters of both OIS and Immigration office will be crowded with the students.
  To prevent the congestion at the counter, the immigration service agency has announced that they will    
  exceptionally accept the applications to change the status of residence and applications to extend the period of
  stay from those students whose expiration date is due in March or April, for another extra month from the
  expiration date of the period of stay. Thus, there is no need to rush to show up at our counter.
※ Students whose expiration date is due in Mid-May or after are kindly requested to make the procedures on late
  April to prevent the congestion.

【Change the Status of Residence】

https://ois.doshisha.ac.jp/en/visa/before.html

Prepare all the required documents which are listed as “Documents required for changing the Status of Residence to “Student” ” on the URL above and send them by E-MAIL to OIS. All documents should be sent either as a PDF file
 or as a JPG or PNG image files. OIS will check your documents and let you know what to do next by the reply.
※ There is no need to attach your photo to the document at this time.
※ If your latest “Course registration check sheet” cannot be downloaded from the DUET system yet, you can submit
  it to OIS later. Make sure to let us know the situation by email.

【Change the Status of Residence to “Designated Activities” and its extension】

Prepare all the required documents which are listed in “related links” below and send them by E-MAIL to OIS. All documents should be sent either as a PDF file or as a JPG or PNG image files. OIS will check your documents and let you know what to do next by the reply.

※Only the students who have been doing job hunting continuously before graduation are eligible for applying to this
 status.
※Approximate amounts to certify your capacity to defray your living expenses will be 600,000JPY for half year.

〈Submission Address〉
Imadegawa: ji-ois@mail.doshisha.ac.jp
Kyotanabe : jt-ois@mail.doshisha.ac.jp

・The title of your e-mail should be “【residence status】”.
・You must include the information below in your e-mail.
 1. The name of your Faculty / graduate school
 2. Your full name
 3. Student ID
 4. Which your application is for
  ・Extension of Period of Stay
  ・Change the status of residence
  ・Change the Status of Residence to “Designated Activities” and its extension
We would like to inform that we have made changes to the application procedures of “Extension/Change of Residence status” at the OIS counter in order to prevent the further spread of COVID-19 infections.
This will be implemented from March 23 and continue for the time being.

【Extension of Period of Stay】

https://ois.doshisha.ac.jp/en/visa/current.html
Prepare all the required documents which are listed as “Documents required for application for Extension of Period of Stay ” on the URL above and send them by E-MAIL to OIS. All documents should be sent either as a PDF file or as a JPG or PNG image files. OIS will check your documents and let you know what to do next by the reply.

※ There is no need to attach your photo to the document at this time.
※ If your latest “Course registration check sheet” cannot be downloaded from the DUET system yet, you can submit
  it to OIS later. Make sure to let us know the situation by email.
※ During March and April, the counters of both OIS and Immigration office will be crowded with the students.
  To prevent the congestion at the counter, the immigration service agency has announced that they will    
  exceptionally accept the applications to change the status of residence and applications to extend the period of
  stay from those students whose expiration date is due in March or April, for another extra month from the
  expiration date of the period of stay. Thus, there is no need to rush to show up at our counter.
※ Students whose expiration date is due in Mid-May or after are kindly requested to make the procedures on late
  April to prevent the congestion.

【Change the Status of Residence】

https://ois.doshisha.ac.jp/en/visa/before.html

Prepare all the required documents which are listed as “Documents required for changing the Status of Residence to “Student” ” on the URL above and send them by E-MAIL to OIS. All documents should be sent either as a PDF file
 or as a JPG or PNG image files. OIS will check your documents and let you know what to do next by the reply.
※ There is no need to attach your photo to the document at this time.
※ If your latest “Course registration check sheet” cannot be downloaded from the DUET system yet, you can submit
  it to OIS later. Make sure to let us know the situation by email.

【Change the Status of Residence to “Designated Activities” and its extension】

Prepare all the required documents which are listed in “related links” below and send them by E-MAIL to OIS. All documents should be sent either as a PDF file or as a JPG or PNG image files. OIS will check your documents and let you know what to do next by the reply.

※Only the students who have been doing job hunting continuously before graduation are eligible for applying to this
 status.
※Approximate amounts to certify your capacity to defray your living expenses will be 600,000JPY for half year.

〈Submission Address〉
Imadegawa: ji-ois@mail.doshisha.ac.jp
Kyotanabe : jt-ois@mail.doshisha.ac.jp

・The title of your e-mail should be “【residence status】”.
・You must include the information below in your e-mail.
 1. The name of your Faculty / graduate school
 2. Your full name
 3. Student ID
 4. Which your application is for
  ・Extension of Period of Stay
  ・Change the status of residence
  ・Change the Status of Residence to “Designated Activities” and its extension
Related Links